Privacy Notice for Pupils and Parents

1. Who we are and the purpose of this Privacy Notice

We are Inspired Edge Academy (the “School”), a member of the Inspired Education Group (the “Group”).

This Privacy Notice is intended to provide information about how the School will collect, use and hold (or “process”) personal data about individuals including: current, past and prospective pupils; and their parents, carers or guardians (referred to in this policy as “parents”). Please note that the School has a separate Privacy Notice applicable to its employees and other staff.

This Privacy Notice applies alongside any other information the School may provide about a particular use of personal data. This Privacy Notice also applies in addition to the School’s other relevant terms and conditions and policies, including:

• any contract between the School and the parents of pupils;
• the School’s policy on taking, storing and using images of children;
• the School’s CCTV and/or biometrics policy;
• the School’s and/or Group’s Data Retention Policy;
• The School’s Data Protection Rights Policy;
• The School’s Cookies Policy;
• the School’s safeguarding, pastoral, or health and safety policies, including as to how concerns or incidents are recorded; and
• the School’s or the Group’s (as applicable) IT policies.

This Privacy Notice may be updated from time to time to ensure continued compliance with applicable laws and to reflect best practice.

2. What information is collected about pupils and parents/carers

The types of personal data the School may process include:

• name and contact information such as the address, email and telephone number of the pupil, parent, guardian, fee payer and next of kin;
• pupil date and country of birth, ethnicity, gender and country of domicile, passport number or national identity card details and visa status and other immigration status information;
• car details (about those who use our car parking facilities);
• information relating to pupil education history such as previous schools, courses completed, dates of study, attendance, disciplinary and safeguarding records and examination results;
• pupils’ academic data including examination and assessment results, reports and curriculum timetables;
• information about pupils’ health and medical conditions, special educational needs and family circumstances / living arrangements;
• safeguarding information;
• correspondence with and concerning pupils and parents (past and present);
• references given or received from previous schools or education establishments, and relevant information provided by previous educational establishments and/or other professionals or organisations working with pupils;
• information relating to fees such as parents’ banking details and other financial information (including any source of funds and/or anti-money laundering information we are required to collect by law), and pupil scholarships and bursaries;
• information which may assist with the provision of appropriate medical and pastoral care of the pupil such as any disability, medical, or dietary issues; and
• images of pupils (and occasionally other individuals) engaging in School activities, and images captured by the School’s CCTV system.

3. How the School collects information

Generally, the School receives personal data from the individual directly (including, in the case of pupils, from their parents). However, in some cases personal data will be supplied by third parties (for example another school, or other professionals or authorities), or collected from publicly available resources.

The primary ways the School collects personal data about pupils and parents include:

• information provided during the admission process and when the pupil is attending the School;
• information generated during the course of studies and time at the School;
• information received from previous places of education;
• information received from statutory agencies;
• information provided by third parties in relation to the pupil’s right to study at the School or in relation to funding; and
• information from access to and use of the School’s website, or other online educational tools and software.

4. Why the School needs to process personal data

The primary use of the personal data we collect is to support the learning and development of pupils during their time at the School, whilst ensuring the wellbeing and safeguarding of the pupils. Some of this activity the School will need to carry out is because it is necessary for the performance of a contract with our staff, or parents of our pupils. Other uses will fall within the School’s legitimate interests, including:

• For the purposes of pupil selection and administration;
• To provide education services and monitor pupils’ progress;
• To report to and liaise with parents about their child’s progress, welfare and development;
• To maintain relationships with alumni and the School community;
• For management planning, research and statistical analysis;
• To safeguard pupils’ health and welfare;
• For security purposes, including CCTV; and
• For the prevention and detection of crime.

The School may also process personal data for compliance with legal obligations, and in certain cases where it is necessary to protect the vital interests of the pupil or another person, or we have the consent of the data subject.

5. Who personal data may be shared with

Personal data collected by the School will primarily remain within the School. However, we use data processors who assist us with certain functions. The School may also share data with:

• External health professionals;
• Government and local authorities, statutory agencies and/or regulatory bodies;
• Examination boards / assessment centres;
• The Group and other entities within the Group;
• Professional advisers (e.g. lawyers, insurers and accountants); and
• Courts or debt collection agencies in the event of non-payment of fees.

Where data is transferred internationally, we will put in place appropriate measures to ensure adequate protection of your personal data.

6. How long the School keeps personal data

The School will retain personal data securely and only in line with how long it is necessary to keep for a legitimate and lawful reason, including to meet regulatory and legal requirements. For further information, please see the School’s Data Retention Policy which is available upon request.

7. Keeping in touch and supporting the School

On leaving the School, pupils will become members of the Alumni community. The School will use contact details to keep parents and alumni updated about the activities of the School. You always have the right to withdraw consent or object to direct marketing or fundraising.

8. Your data rights

You have a number of rights in relation to your personal data:

• The right of access: You may request a copy of the personal data that the School holds about you.
• The right to rectification: You may ask the School to correct any information we hold about you if it is incorrect.
• The right to erasure: You may ask the School (in certain circumstances) to delete information that the School holds on you.
• The right to restrict processing: You may ask the School to restrict our data processing activities.
• The right to data portability: You may ask the School (in certain circumstances) to transfer your personal data to another data controller.
• The right to object: You may object, on grounds relating to your particular situation, to any of the School’s particular processing activities.

To exercise any of these rights, or if you have any data protection related concerns, please contact: dpo@inspirededu.com.

You also have the right to complain to a Data Protection Authority if you believe that your personal information has been collected or used in breach of relevant data protection laws.